PPL East 2014 Coordinator

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PPL East 2014 Coordinator

Postby shmoo92 » Thu Apr 25, 2013 2:25 pm

'Ello, I'm May from the May-and-Brendan duo from PAX East 2013. You may remember THE LEGENDARY BINDER better (I like to think it's the third part of my group).

I had a ton of fun this year, and I have notebook all ready to go with ideas for next year. With permission, I'll happily arrange all this to the best of my ability.

Among other things, since the PPL has gotten so big, we could work in conjunction with the Handheld lounge and take over the back of the wing. Cloister it, sort of, so the Gym Leaders, Propriety, and Kim can keep track of each other (this seemed to be an issue that arose quite a few times). The 'wall' will be made of the backs of beanbags.
- I can see a table set up at the 'entrance' for people to sign up into one massive cue. They'll be distributed accordingly (maybe gym leaders'll have three variations of their teams so if a veteran is free and the next challenger is a beginner, they can challenge without fear of being completely and totally clobbered. But only if that particular situation arises!) Gym leaders won't have to keep track of them, and when the next challenger is up, they'll actually know who it is and where they are. This definitely works better for official meet ups in the Handheld lounge as opposed to swarms, but I did not that quite a few gym leaders seemed to camp out there the whole weekend (which was awesome).
-- If a gym leader starts starving or runs out of time, they can smoothly team up with another gym leader and start double-battling.
- Power supplies can be more efficiently organized, and with any luck, double-cording can be avoided (I heard that a lot too).
- Donation box for snacks/money (is that allowed?) It's different from the Cookie Brigade because this is specifically for the PPL. Like, "Hey, care to spend a buck on awesomeness?" It'll be at the 'entrance'/'cue table'.

As for the glare from the sun on device screens (because that part of the wing has a massive, floor to ceiling window), maybe get a length of red fleece and of white (because it's so thick), sew 'em together length-wise, and duct tape it to the window during the day. 'PPL' would be in the center in big black letters. Also works as a lovely backdrop for the group photo at the end of the weekend.

Thank you very much for reading, I'd love to hear people's thoughts!
- shmoo92
PAX East 2015 PPL CHAMPION!!!!!!!
The May 'half' from PAX East 2013-2015. My companions are Brendan (Matt) & THE BINDER.
Terrified Alice for PAX East 2012.
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Re: PPL East 2014 Coordinator

Postby Heleor » Thu Apr 25, 2013 3:02 pm

The issue with anything that requires anything official like this is that PAX will not let us do this without permission from Nintendo. That permission is not something we've been able to get in the past - their general policy is 'we're aware of what you're doing, and it's cool, but we're not going to officially sponsor you.'
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Re: PPL East 2014 Coordinator

Postby Lyrai » Sat Apr 27, 2013 3:37 am

shmoo92 wrote:Among other things, since the PPL has gotten so big, we could work in conjunction with the Handheld lounge and take over the back of the wing. Cloister it, sort of, so the Gym Leaders, Propriety, and Kim can keep track of each other (this seemed to be an issue that arose quite a few times). The 'wall' will be made of the backs of beanbags.


My first thought was that I kinda like this idea.
My second thought was I don't know if the lounge will allow it? Mostly because the Handheld does get crowded quite frequently and you can hardly find a spare beanbag to sit on, let alone a large number to create a wall. Unless they suddenly acquire many more beanbags or we bring our own item to section us off I don't see this being entirely feasible. During the down times they might be willing to negotiate with us (emphasis on might), but they take down beanbag castles pretty quick even when there aren't a lot of people around. (I was in the handheld lounge bright and early on Sunday of PAX East '12 and there were prolly 5 other people in there besides the three or four of us so a beanbag fort was made and promptly asked to be removed).
Also, what do we do if a non-PPL interested person or group of people wants to use the back of the lounge? There's going to be quite a few of us back there but unless there's constantly a mass of leaders and challengers we couldn't exactly turn people away from the spot (something I'm sure the handheld would point out to us).
I do see the value in this. At one point during the Sunday at East '13 there were like 8 green scarves just on the one side of the lounge, not to mention the number on the other side, and we kind of had a bottleneck on the area. If this is feasible and if the Handheld is willing to work with us, I would still leave this decision up to the leaders for next year's east. I can see it being a lot easier to manage but a lot more hectic at the same time, and I'm sure there are some leaders who would prefer to spread out over being bunched together or stake out an area with leaders they know irl (like Yellow & Red were often found together :P sometimes with a Riley around).

Which brings us to your sign in table idea.
- I can see a table set up at the 'entrance' for people to sign up into one massive cue.
Again I think this is leader preference. I usually let my challengers handle the queue themselves and it worked pretty well. Some leaders who are return leaders do have a system that works well for them. Also I think we discussed having one giant line and we decided we had too many challengers for that to really work..or there was just a general lack of push to get it going (other east leaders can confirm this or call me crazy XD )

- Power supplies can be more efficiently organized, and with any luck, double-cording can be avoided (I heard that a lot too).

Power supplies aren't always our fault. Other non-PPL involved people use outlets for their own purposes (like cell phone charging). Although usually we could get a power strip in there and we could adjust it as more people added more chargers to it. Doesn't help that the DS and 3DS chargers are so bulky though.

I'm not trying to shoot any of this down. I'm trying to help hash it out.

Also...
Heleor wrote:The issue with anything that requires anything official like this is that PAX will not let us do this without permission from Nintendo. That permission is not something we've been able to get in the past - their general policy is 'we're aware of what you're doing, and it's cool, but we're not going to officially sponsor you.'

That. That makes things difficult. I can see that being a problem if we start trying to section ourselves off and make us more official-ish.
PPL '12 East - Challenger
PPL '13 East - Yellow de Bosque Verde
PPL '14 East - Blaire (& Justin) the Reliable Rachers
PPL '15 East - Kathleen (& Kenneth ) the Contest Coordinators
PPL '17 East - Paige Ryder the Pokémon Jockey
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Re: PPL East 2014 Coordinator

Postby nyankokimi » Tue Apr 30, 2013 5:54 am

Looks like pretty much all bases were covered. :)

Thanks so much for participating in East, shmoo!
And it's awesome to see that we have people that want to not only participate, but help make us better. :)
But, trust me when I say this, our PPL management teams do a LOT behind the scenes that has everything to do with exactly the things you brought up and more!
Every convention we try to see what worked and what didn't work, and to improve as much as we can within our limitations as a fan group.

Will you be at Prime 2013? I would love to see your thoughts on that if you manage to go. :)
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